1. PURPOSE AND SCOPE
This policy relates to the registration fees and refunds for activities administered by the Australasian Implant Academy.
2. KEYWORDS
Professional development, activities, workshops, courses, refund, registration, cancellation
3. BODY OF POLICY
3.1. Background
This policy has been formulated to ensure consistency of practice with regard to the processing of the Australasian Implant Academy
registration fees, cancellations and refunds.
3.2. Registration Fees
3.2.1. Attendees will be charged a registration fee based on recovery of the direct costs associated with the implementation of an activity. This fee will
be adjusted if the activity receives financial support from an external agency via an educational grant or sponsorship.
3.2.2. A 10% deposit of the total tuition fee is required to secure a spot for any AIA program.
3.2.3. Registrations are not confirmed until the deposit payment has been processed and completed. After online registration is completed, a
confirmation email with course details is sent to the registrant, followed by a separate email containing the invoice and receipt.
3.3. Transfers:
A transfer to an alternate course is possible for all courses, pending availability. Applicants are required to withdraw from their original course
then enrol in another course. The withdrawal and cancellation policy applies (see 3.4).
3.4. Withdrawal and cancellation
3.4.1. Withdrawal
In the event that an applicant withdraws from an AIA course, the following refund criteria is applied:
For our Fellowship and theory programs:
a. Withdrawal more than 30 days prior to course: 100% refund of course
b. Withdrawal less than 30 days prior to course: No portion of the tuition is refundable
For our Live Patient Externship programs:
a. Withdrawal more than 90 days prior to course: 100% refund of course
b. Withdrawal less than 90 days prior to course: No portion of the tuition is refundable
3.4.2. Special consideration
For applicants requesting special consideration less than 7 days from the activity start date, the Course Executive, owing to extenuating or
compassionate circumstances will consider applications.
b. Applications less than 7 days prior to the scheduled start date must be made in writing for consideration along with relevant supporting
documentation.
c. Should special consideration be granted, applicants will be eligible for a 100% refund.
3.4.3. No shows
No portion of the tuition is refundable for registrants that fail to show.
3.4.4 Cancelled courses
If a course is cancelled, or the date is changed AIA will extend a full refund. AIA will not be responsible for any costs incurred by the
registrant. This includes but is not limited to airfares, accommodation and loss of work or incidentals.